Employment

This is a full time, year around position. Responsibilities include but are not limited to the administration, organization, and coordination of all office systems entailing: office supplies, internal computer equipment, telephone services, internet connections, voice mail, and e-mail; working with the General Manager on organizational activities and specialized assignments; working with the accounting department on reporting; assisting General Manager on issues regarding the recruitment and introduction of new employees, record keeping, and insurances; coordinating office related activities such as staff meetings and management meetings, working within a team environment to determine the essential strategies for the ranch; and to assist in projects and assignments that will foster continued growth of all our endeavors..

Specific Short-Term Responsibilities Include:

• Learn Bar W service offerings
• Meet with all office personnel and learn specific responsibilities
• Learn the different office systems and begin coordination of vendors and installations
• Complete the required reading of ranch information
• Work with the General Manager to organize office and filing systems and special assignments
• Assist with the office related organization
• Attend staff meetings, keep and distribute minutes and records
• Answer phones
• Other duties as assigned

Specific Long Term Responsibilities Include:

1. Continue working with the General Manager on organizational and special assignments
2. Overseeing the efforts of purchasing office supplies, equipment and services
3. Overseeing the coordination of office equipment, software, and equipment vendors
4. Overseeing the organization and facilitation of office filing systems and libraries
5. Working with General Manager to recruit and welcome new employees and set up records and paperwork.
6. Working with accounting on recording and filing of receipts, invoices, checks, accounts receivable and accounts payable
7. Working with Department Managers to assist with staffing peak periods of work with temporary help
8. Overseeing the coordination of office and department communications
9. UPS, Fed-ex, US Postal Service, coordination and distribution
10. Facilitation of vehicle registration, repair, and record keeping.
11. Become a Notary of Republic in the state of Montana
12. Oversee the facilitation of keeping important documentation off-site
13. Other duties as assigned.

Additional Activities

• Work with sales to respond to inquiries
• Work with marketing to mail inquiry responses
• Pick up Guests
• Drive Guests
• Answer Phones
• Assist guests checking in and out
• Potentially attend community meetings
• Set appointments for General Manager/Owner
• Office Responsibilities (Assisting)
• Order lodge amenities
• Order guest goody items
• Office administration activities (banking, tip distribution, etc)
• Order merchandise for guest gift shop

Experience

• Prior experience using computers including a high level of proficiency in Microsoft Excel, Word, and Outlook as well as form development, and databases.
• Excellent communication and people skills-both verbal and written
• Prior experience in office environment procedures and protocols
• Prior experience troubleshooting office equipment and systems

Behavioral

• “Can do” attitude
• Team player
• Flexible
• Ability to work well with people.
• Ability to manage and coordinate multiple projects, problems and requirements concurrently.
• Self motivated
• Requires little guidance
• Must Have Valid drivers license.

The Bar W Guest Ranch is seeking talented team members for our Montana dude ranch. As a family owned and operated ranch, we strive to provide a safe and enjoyable atmosphere for our team that fosters personal and professional growth. Staff will be fed 3 hearty meals/day, onsite housing, and have access to the employee rec room here at the ranch. Hired candidates can expect travel expenses to be taken care of by the Bar W, no matter where you live.

Our staff is comprised of hard-working individuals who enjoy the outdoors, meeting new people, and being part of guest’s vacation. Employees will work alongside like-minded individuals of all ages and walks of life and form life-long friendships in the making. Employees will engage with guests from all over the world while working to provide a memorable dude ranch vacation experience.

As part of the compensation, staff are encouraged to embrace the Western experience and participate in horseback rides and lessons, skeet shooting, archery, roping, whitewater rafting, square dancing, rodeos and more. The ranch’s convenient location is a superb home base to explore nearby attractions. Located only 4 miles away is the vibrant resort town of Whitefish and only 25 miles away is Glacier National Park, known as “the Crown Jewel of the Continent.” As evidence of our healthy employee culture we are proud to have a 25% seasonal staff return rate.

The Bar W is seeking motivated candidates for lodge staff positions. The role of the lodge staff is to perform any combination of daily light cleaning tasks to weekly deep cleaning. Duties to include making beds, replenishing linens, cleaning rooms and halls, vacuuming, doing dishes and light gardening and assisting at mealtimes. Work with the head cook to make sure all kitchen and food storage areas are kept clean and organized at all times. On a daily basis ensure that all guest rooms, cabin, common areas and office are clean and have the proper linens and supplies. No experience is necessary, we are more than happy to train candidates eager to learn.

Dates: present through October 31, 2018

We have an impressive Kid’s Program at the Bar W Guest Ranch and are seeking counselors that a positive attitude and genuine enthusiasm for kiddos. The Cowpoke Program is for children ages 0-6 years and provides a day-camp atmosphere that focuses on outdoor activities, basic horseback riding, small animal care (petting zoo), crafts, and games. The Cowpoke group is usually small, only about 1-3 kids each week. The Kids Counselor is responsible for the kids when the parents and other family members are taking part in the horseback riding program or other ranch activities. In times that we don’t have any kids on the ranch, or no kids participating in the program the Kids Counselor will be a wrangler and take out horseback rides, give lessons, etc. Our ideal candidate has experience and interest in working at day cares or preschool programs with some horse background.

This is a seasonal full time position. As an upscale operation we are looking for cooks who can consistently put out excellent meals, on time and well presented. Responsible for food management and preparation, keeping the kitchen, food storage areas, refrigeration, and all equipment clean. Preference will be given to those who can start in early May and work through October. The successful candidate will be a self starter and have drive and stamina to put in long days to get the job done. Also must be willing to help with activities, tasks and chores unrelated to the kitchen. Must be well organized and manage time well. Must have a good sense of presentation

Guest Relations is responsible for the day to day management, organization and happiness of all Bar W Guests. This position is expected to attend guest activities, meals, and work cohesively with office staff. Responsibilities include; taking photos during guest activities, acting as a concierge, serving as a liaison between guests and appropriate staff members in order to communicate updates on the schedule and activities. A valid driver’s license is needed in order to transport guests to and from local destinations. Attention to detail is required in order to facilitate special requests from the guests and ensure guest satisfaction.