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Bar W Packages, Day Riding, And Lodging Policies

Bar W Packages – 3 night, and 6 night stays

The Bar W Packages work under the American plan and includes accommodations, meals, maid service, all ranch activities and facilities, horse and tack, guided trail riding, rodeo action, cookouts, use of boats, skeet shooting, archery, hiking wilderness areas, fishing on the lake – essentially the run of the property. There is an additional 13% ranch fee that is added to the bill upon departure.

A deposit of 50% is required for all Ranch Packages. The balance will be due at the time of departure. Deposits are non-refundable, unless your trip is cancelled 90 days PRIOR to arrival less 10% of the reservation amount.

For reservations canceled within 45 to 90 days from the reservation date there is a 10% cancellation fee and you can use the remaining amount to rebook at a later date with the current ranch rates. Reservations cancelled within 45 days are entirely  nonrefundable.

Reductions in occupancy in reservations with greater than 2 persons PRIOR to 90 days will be charged $500 per person and rates will revert to lower occupancy rates.  Reductions in occupancy within 90 days will be charged the full amount. Reductions in occupancy in reservations of 2 people will revert to Single Occupancy rates.

No-shows will be charged the full amount. Parties arriving with fewer guests than reserved for will be charged the full amount. There is no adjustment to the final bill for early departure, unforeseen departure, or changes in itinerary.

All returning guests receive a 10% discount.

Travel Insurance – for a minimal fee, we recommend trip or vacation insurance for “last minute” unforeseen situations where you need to cancel your trip. Call Travel Guard at 866-385-4839 and reference pin number 43228. Click Here for more information.

Bar W Events

A deposit of 50% is required for all events at the ranch. The balance will be due at the time of arrival. Deposits are non-refundable, unless your event is cancelled 90 days PRIOR to scheduled date less a $500 fee or 10% of the event cost whichever is greater. Guaranteed count must be submitted 14 days in advance. Client will be billed for guaranteed count or actual number of attendees, whichever is greater.  Per the Recreational Event agreement, Bar W requires a security deposit which is figured out for the specific event. There is no adjustment to the final bill for early departure, unforeseen departure, or changes in itinerary.

Bar Weddings

A deposit of 50% is required for all Wedding Packages. The balance will be due at the time of arrival. Deposits are non-refundable, unless your event is cancelled 90 days PRIOR to scheduled date less a $500 fee or 10% of the wedding package cost whichever is greater. Guaranteed count must be submitted 14 days in advance. Client will be billed for guaranteed count or actual number of attendees, whichever is greater.  Per the Recreational Event agreement, Bar W requires a security deposit which is figured out for the specific event. There is no adjustment to the final bill for early departure, unforeseen departure, or changes in itinerary.

Bar W Horseback Riding

Our horseback riding is highly sought after.  Therefore, a 50% deposit will be charged in case of “no shows” or cancellations received less than 24 hours prior to the reservation time. Parties arriving with fewer guests than reserved for will be charged the full amount. We ride rain or shine.  We only saddle enough horses for the number of guests reserved so any additions need to be approved prior to arrival. Please arrive 20 minutes prior to the scheduled time to complete paperwork.

Bar W Wagon And Sleigh Rides

A 50% deposit will be charged in case of “no shows” or cancellations received less than 48 hours prior to the reservation time. Parties arriving with fewer guests than reserved for will be charged the full amount. Sleigh rides are available based upon weather and snow conditions – wagon rides may be substituted, or rides will be canceled by the Bar W if conditions are unfavorable.

A 6-person minimum is required for both sleigh rides and wagon rides.

Bar W Bed And Breakfast Lodging

Staying at the Bar W is a truly unique experience. Have your morning breakfast overlooking the south pasture full of horses, area wildlife, and all of the ranch activities. You will have all seasonal ranch facilities at your disposal on a per activity fee

For lodging, a 50% deposit per room is required. The balance will be due upon departure. Deposits are non-refundable unless cancelled 7 days in advance less 10% of the total stay. No-shows will be charged the full amount. Parties arriving with fewer guests than reserved for will be charged the full amount. There is no adjustment to the final bill for early departure, unforeseen departure, or changes in itinerary. A 13% Ranch Fee is added to the bill upon checkout.

Check out is at 11:00 a.m.

Method Of Payment

The Bar W accepts American Express, Visa, MasterCard, Discover, Personal Checks, and Traveler’s Checks.

Miscellaneous

There is a Whitefish Assessment of 1% on all purchases.

Montana has a 7% tax, applicable to the lodging portion of your stay.

There is a 5% Land Use Fee on the horseback riding portion of your stay.

There is an airport transport fee of $50 each way per group of 4 or less

There is an additional 13% ranch fee that is added to the bill upon departure.

All returning guests receive a 10% discount.

Bar W Policies and Rates are subject to change without notice.

Bar W’s facilities are non smoking.  Smoking in the rooms will incur a room recovery fee of $200.

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